Software/Apps

Is Office 365 Email Secure to Use? Know the Reality

Office 365 Email Secure to Use

Office 365 is the leading Cloud-based productivity office suite in the world right now powered by Microsoft. According to the current survey, 40% of business enterprises are either already using Office 365 or considering switching to it. The ongoing trend of recent years taken into account and it can be considered that Office 365 will continue growing.

There are high chances that your organization also uses Office 365 or planning to move to Office 365. As per the requirements of various platforms, Office 365 offers different plans that contain a different series of services. However, one service is common in all Office 365 plans and that is Office 365 email service (Outlook on the Web – OWA.)

Email is the one common way to get in touch with all the professionals of an organization. Therefore, the importance of Emails does not need further description. One might find this question odd since Office 365 email is a cloud-based service and the question arises, is Office 365 email secure?. It is an obvious fact that online threats have become so common these days that even the cloud is not safe. In this article, I will provide information about this question. Continue reading:

Reasons for Vulnerability for Office 365 Email

We would like to remind again our users that Office 365 email is not free of security threats. You need to accept that Office 365 email data loss is a reality. Now, let us understand the causes of why one cannot claim Office 365 emails to be completely secure.

  1. External Attacks: There is a survey that 90% of the online targeted attacks have committed through emails. And Office 365 cloud-based email services also include in such types of emails. All previous ransomware attacks included Office 365 accounts, so do not even think that Office 365 emails are secure and safe against ransomware. Moreover, Microsoft is still not able to prevent and detect zero-day and advanced level threats. All these facts provide a result that Office 365 emails vulnerable against external threats of different categories.
  2. Internal threats: Internal threats are real! In any organization, workers can turn hostile and then they can intentionally delete business-critical emails. The current data retention policy of MS Office 365 does not offer any special security in front of intentional data removal and considered it in the same way as any other deleted data. So, if the deleted emails are not recovered within the designated time frame, organizations will lose the data for good and may face drastic consequences.

3.Accidental Data Loss: Apart from the above two types of reasons, emails exchanged via Office 365 can get lost in some other ways. Accidental email deletion is another major reason that hampers the security of Office 365. While the bulk amount of unnecessary emails has been deleted, it is possible that the users may end up deleting some important email messages too by mistake. If this removal is noticed within the time period of data retention, then the emails can be recovered from the Deleted Items folder. Otherwise, the removed emails will get lost forever.

Workaround for Office 365 Users to Ensure Security of Data

If your organization uses Office 365 or planning to buy its plans, you should go for it. But we will not recommend the readers opt-out from Office 365. Rather, we would suggest that users must take initiatives to secure their Office 365 email data. Like any other email application data, backup of Office 365 emails is the ideal way to ensure the data from unforeseen accidents. Having a regular backup of all Office 365 user mailboxes is a good habit and also will save your time during natural and man-made hazards.

Automated tool for Office 365 Email Backup to Secure the Data

Now that you know the importance of Office 365 Outlook email backup, you must be searching about the ways to perform the backup. Therefore, To assist users in this regard, we suggested the Transfer Emails. This tool can backup all the email mailboxes created under any Office 365 account including Office 365 education plans.

With this software, the backup copy of the database can be downloaded in any local device or external memory storage. Along with emails, it also lets users backup Office 365 contacts, calendars, notes, and journals. This tool is a perfect one for backup as it offers selective data backup features based on date-filter.

Conclusion

Despite being the leading office cloud-based the email services MS Office 365 is not 100% foolproof. Security attacks, as well as intentional or accidental data deletion, stand as the serious threats to the credibility of emails exchanged via Office 365 Outlook. Now to ensure these emails secure and safe, an automated tool is a prescribed method for Office 365 users. With the help of this tool, complete Office 365 mailbox data can be downloaded up to stay secured against hazards and disasters.

Deepak

After working as digital marketing consultant for 4 years Deepak decided to leave and start his own Business. To know more about Deepak, find him on Facebook, LinkedIn now.

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